Use this guide before requesting a proposal: it helps gather comparable source data and identify constraints early.
What to prepare
- 01
Record the contracting parties, details, signatory authority and agreed contract version.
- 02
Prepare the product description: purpose, composition, material, model, manufacturer, origin and photographs.
- 03
Reconcile the contract, specification, invoice and packing list by description, quantity, value, weight and packaging.
- 04
Review the product code, permits, labelling and possible restrictions in advance.
- 05
Agree delivery terms, route, transfer points and the transport document set.
- 06
Before dispatch, provide one controlled document package to the carrier, bank and customs representative for review.
Common mistakes
- Using different product descriptions in the contract, invoice and packing list.
- Selecting a product code from the commercial name without technical data.
- Changing documents after dispatch without notifying every route participant.
Official sources
Information for foreign trade participants · Russian Federal Customs Service ↗The exact review and work scope is defined after examining the specific task and documents.